Job Description

Reporting to: Administrative and Human Resources Manager
Job purpose: This position will assist Administrative and Human Resources Manager in the project's overall administrative functions. 

Duties and Responsibilities
1.    Compliance to policies, rules/regulations and guidelines
•    Adhere to policies, procedures, regulations and guidelines of HELVETAS Swiss Intercooperation (Code of Conduct; NPR-Nepal; Finance Manual; Security Response Guide; Gender Equality and Social Inclusion Guide; Mobbing, Sexual Harassment & Abuse of Authority; Code of Conduct Against Corruption etc.) and other specific policies applicable for TTDP; 
•    Conflict Sensitive Programme Management at all levels;
Ensure compliance of all the terms and conditions agreed between HELVETAS Swiss Inter Cooperation and Swiss Development Cooperation.
2.    Administrative Management 
•    Assist in claim process and follow-up for medical insurance refund; 
•    Procure air ticket for staff, intern and consultant;
•    Collection and distribution of office documents from other project office, partner organizations, bank and airport as and when required;
•    Provide services for photocopying, scanning and printing, typing office documents;
•    Assist in logistics support for training, meeting, workshops and /or other activities as required;
•    Ensure smooth management of office utility i.e. supply of water, electricity and fuel and servicing for generator, etc.

3    Front Desk Management and Documentation
•    Handle incoming and outgoing telephone calls and respond the general queries efficiently and appropriately for immediate actions. 
•    Update the telephone and email addresses of staffs, partners and stakeholders;
•    Keep proper records of incoming and outgoing letters, couriers, documents in registers accordingly;
•    Maintain record of office stationeries and consumables as per need;
•    Support in managing effective filing system and archiving old office documents with proper records;
•    Manage petty cash for day-to-day operation as per HELVETAS Policy;
•    Assist in the other tasks as and when necessary, as assigned by the supervisor.

Required Education, Experience and Competencies 
Required Education/ Experiences: 
Minimum + 2 / Intermediate Level in Management, Commerce or related subject with at least 3 years of experience in similar field. Bachelor’s degree in business administration, management or a relevant subject will be an advantage.

Required competencies: 
•    Ability in using office application word, excel, etc. 
•    Good verbal and written communication in Nepali and fair in English
•    Self-motivated and result oriented
•    Good interpersonal skills and a team player
•    Commitment towards gender equality, social inclusion and poverty reduction
•    Demonstrated ability to work with multi-cultural environment
•    Ability to work under pressure with positive attitude
 

Additional Information

Duration: Initially three years with a possibility of extension.

Salary and Benefits: As per rules and regulation of Helvetas Nepal.

Application Procedures: Interested candidates who meet the requirements of the position are requested apply through link ABOVE and submit an application through online portal. Detailed information/job descriptions are available on the website. Preference will be given to the candidates from Koshi Province.

Any telephone enquiries/and or attempts to apply undue influence will result disqualification of candidates. Only short-listed candidates will be contacted for the selection process. Helvetas Nepal reserves the right to reject any or all applications without assigning any reasons.

Helvetas Nepal promotes workforce diversity and applies positive discrimination to candidates from discriminated groups (Woman, Dalit, Janajati, Madhesi/Terai, and other minority communities).

Deadline for submission of application: 9 August 2024