Job Description

This position is responsible to:

•   Lead the province Project Support Unit and work closely with the Project Implementation Unit of the relevant Province Ministry;

 •   Provide technical assistance to Province Goverment (PG) and Local Governments (LGs) for the implementation of the project activities;

•   Collaborate with PG, LGs, private sectors and their associations in respective provinces regarding the Dual VET;

•   Facilitate to establish TVET coordination unit/skill development unit within industry associations as necessary;

•   Be responsible for respective Province’s finance, administration and human resource management.

Roles and Responsibilities

​​​​​​1.  Compliance to policies, rules/regulations, and guidelines

•   Adhere to relevant policies, procedures, regulations and guidelines of HELVETAS Swiss Intercooperation (Personnel, Financial, Administrative policies, Security Response Guide, Gender Equality and Social Inclusion Guide, Sexual Harassment and Mobbing Policy, Code of Conduct Against Corruption etc.) and other specific policies applicable for ENSSURE;

•   Ensure Conflict Sensitive Programme Management at all levels;

•   Ensure compliance of all the terms and conditions agreed between the Government of Nepal, Swiss Agency for Development and Cooperation (SDC) and HELVETAS Swiss Intercooperation Nepal.

2.  Project   Planning,Implementation,Monitoring,Reporting and Stakeholder management (40%)

•   Lead the province Project Support Unit and work closely with the Project Implementation Unit of the  relevant Provincial Ministry;

•  Make sure the project planning, Yearly Plan of Operation (YPO) and periodic reports are timely submitted and meet the required quality;

•   Measure the outcomes and outputs are achieved as envisioned by the project;

•   Support Planning and results measurement Specialist to compile the annual budget to feed into Line Ministry Budget Informatoin System (LMBIS),  and  ensure that the project budgets (of LG, PGs) are reflected in the LMBIS;

•   Work with province PIU and provide necessary technical assistance to the PIU as well as the assigned LGs;

•   Ensure smooth operation of the project activities at the province by providing support to the team members and the partner stakeholders in regard to the project activities implementation;

•   Safeguard  that  the  good  governance  practices  in  planning,  implementation  and monitoring of project activities are in place at all level;

•   Support  in  organizing  joint  monitoring  (PG,  LGs,  private  sector  representatives, journalist, project steering committee members and other stakeholders);

•   Maintain the quality of the project activities and results at province and LGs;

•   Support LGs and PG to prepare vision, strategy and plan regarding implementaion of TVET   program   and   career   guidance   interventions,   and   focus   on   system strengthening approach, allocate sufficient HR and other resources while doing so;

•   Organize the quarterly, semi-annual and annual review and planning meetings,

•   Organise  capacity  building  activities  such  as  TVET  project  cycle  management, service procurement, TVET monitoring, career guidance, province level workshops, sharing forums, meetings and exchanges for the responsible personnel at LGs and PG;

•   Organize    timely monitoring  of  the project  activities  and  ensure that the  proper knowledge management has been carried;

•   Support  on  periodic  evaluation  of  project  activities  as  mentioned  in  the  project document;

•   Represent the project in relevant forums at different levels;

•   Support PIU in conducting timely steering committee meetings and documenting the minutes.

3.  Coordination, Representation and Networking (20%)

•   Support PIU in organizing Inter Provincial Coordination Committee and Project Steering Committee meetings and Intra-governmental meetings (between different units of government within a province);

•   Liaise with Province level ministries and its departments and divisions to ensure their meaningful engagement for implementation of the project activities;

•   Maintain good relationship with project team and related stakeholders for smooth implementation of the project at LGs and province level as per the need of the project;

•   Advocate to province government to scale up the best practice and decentralization of TVET functions;

•   Coordinate and collaborate with all Swiss supported projects (like Safer Migration, NVQS) and other HELVETAS projects for synergy and cross learning at province level;

•   Coordination with Province Government and Local governments and private sectors, as necessary.

4. Administration and Financial Management (20%)

•   Be responsible for respective Province’s finance and administration management as per GoN, HELVETAS Swiss Intercooperation Nepal’s and donor’s    requirement;

•   Prepare annual province budget, monitor budget utilization, take necessary actions and collaborate closely with the finance team;

•   Comply  with the reporting  requirements to province  government  and ENSSURE PSU;

•   Monitor project direct funding expenditures at province level and take necessary action to ensure that expenses stay within acceptable limits;

•   Support for the quality and effectiveness of internal and external audits.

5. Human Resource management/development (20%)

•   Manage human resource at the Province PSU with a fair, inclusive and equitable working environment;

•   Actively observe and organize regular assessment of staff and partners' development needs, coach and capacitate them for the effective implementation of the project activities;

•   Motivate team members and contribute to create a healthy working environment in the assigned province.

Additional Information

Other Specific Responsibilities as assigned

Perform other tasks as per the project’s requirement and as assigned by the Team Leader;

Be proactive in bringing innovations and taking new initiatives into the programme and the organization.

A.  Minimum  Education  Attainment:  Master’s  degree  in  development  studies,  social science, Business Management or in any relevant discipline.

B. Minimum Professional Experience: Minimum 7 years’ of working experience in project/programme implementation, with at least 3 years of working experience working with Province and local governments with similar responsibilities with an experience managing finance, administration and human resources of the project. Prior experience in TVET sector and working experience with industry associations/chambers will be an advantage.

Required Competencies:

Believes in HELVETAS Swiss Intercooperation’s value and development concept in dealing with multiple actors specially of the Province and Government Agencies

Competent on providing technical assistance in market oriented TVET system

Holds knowledge and commitment to support local governance and federal province building, especially local province building

Familiarity with the functioning of the line agencies of the governments, civil societies, private sector and development partners

Good understanding and skills for development management

Demonstrated ability to work with multi-cultural team, a team player, and a coach

Commitment towards gender equality, social inclusion and poverty reduction

Able to interact effectively with diverse stakeholders

Excellent analytical, conceptual, and programmatic competencies

Excellent reporting and writing skills

Result oriented mentality

Strong communication and facilitating skills

Proven understanding and knowledge of gender mainstreaming, social inclusion, and poverty reduction strategies

Excellent written and oral communication in Nepali and English

IT: Proficiency in using office application software